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MyGaDOE |
Version 1.0 |
Provisioning is the technical term for working with user access, permissions, and their associated records in MyGaDOE. In terms of access, this includes adding users to the system, approving users within the system, maintaining users in the system, and removing users from the system. In terms of permissions, it includes adding user permissions, approving user permissions, modifying user permissions, and removing user permissions. This section provides detailed information about the provisioning process in MyGaDOE from the standpoints of a User, a Security Officer, and a Business Owner.
For most users, provisioning consists of signing up to use MyGaDOE, and making sure that their roles are properly assigned, both initially and as these roles change over time.
There are MyGaDOE security officers at every level of the organization (state, regional, and local). They are charged with approving or denying requests for MyGaDOE accounts within their level and area (e.g., the Office of Internal Technology at state GaDOE, or Central Office of Appling County). At the school system level, the roles formerly known as Black Box Coordinators/PC Gensis System Administrators act as security officers.
When a user signs up for a MyGaDOE account, the request is sent to the appropriate Security Officer, who reviews the request and approves it or denies it.
Business owners are charged with approving or denying a MyGaDOE user’s access to an application which that business owner owns. While this approval is usually automatic, so that business owners are not swamped with approval requests, applications containing sensitive information may require individual business owner approval. When a user requests rights to such an application, the request is sent to the appropriate business owner, who approves it or denies it.